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Software of the Month Club 1996 August
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Software of the Month Club 1996 August.iso
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grades.doc
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1996-03-02
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USING THE GRADEBOOK PROGRAM GRADES.
COPYRIGHT 1995,
by Timothy J. Allen
3931 Lochlaurel Drive
Jacksonville, FL 32277
General Comments.
This program is designed to help keeping track of grades easy.
My motivation in writing the program was to design a program that
was inexpensive ($10 plus $2 shipping and handling for site-
registration!!:see register.doc) and easy to use. The program can
be distributed freely. It includes the ability to:
1. Transfer students between classes along with their grades.
2. Add as many grades as computer memory allows. (That is a lot
of grades.)
3. Design seating charts.
4. Design grids with names and categories. (Project.Col
included with this program is an example.)
5. Generate a random list of student names.
6. Print out grades by ranking and according to name or a
predetermined ID number.
7. Print user designed Warning Slips for students whose
average is below a predetermined value.
8. Print user designed Progress reports for selected
students.
9. Print makeup work required for each student.
10. Print attendance sheets with days of the week and dates.
11. Print grades sheets where grades can be written temporarily.
The program is started by entering the word "grades" at the
command line. The best thing to do if you do not know how to use
the program is press F1 after the program is running.
The program can be run on MS-DOS 2.0 or later. It can be run
from the source disk or copied onto a hard drive. The program will
run much faster on the hard drive. If transferring to a hard drive
type the word install at the prompt while at the A:\ or B:\ prompt.
A new directory called C:\GRADES will be created and all necessary
files for the program copied to the C:\GRADES directory.
The program will run on any IBM compatible machine from a 8086
to a pentium and beyond.
The program splits grades up into 5 categories: tests,
quizzes, homework, labs, and other(can be anything). Each category
can handle any number of grades limited only by system memory.
Four grading systems are supported: point system, weighted system
and two special systems called special1 and special2. Up to 45
students can be incorporated into a given file. The special1
counts each test as a separate grade, all the homework as one
grade, all the quizzes as one grade, and all the labs as one grade.
Special2 is the same as special1 except is counts labs as two
grades.
Up to six numerical grades plus a letter grade can be printed
in either the current name order or in a ranked order. Names are
automatically assigned an identity number from 1 to 500 if you want
to have the grades printed according to the number instead of by
name. You choose which six grades are printed. The program will
also provide a distribution of grades.
A list can be printed indicating students that have makeup
work due plus their missing assignments. Warning slips or Progress
Reports for every student with a grade chosen by you or lower can
be printed automatically. You may choose the format of the warning
slip or Progress Report by choosing the Change menu item. In
addition a list of names and I.D. numbers can be printed as well
as a list of students names present in a random order.
Class data can be edited, transferred to another file, and
alphabetized. If you choose specific grades will not be counted
for certain students. This is done by leaving the input line blank
and pressing the enter key when asked for the student's grade.
A new grading period list can be generated.
The program has full mouse support.
1. To start the program enter the word grades at the DOS prompt.
A desk top will appear with a menu bar at the top and a status bar
at the bottom:
Menu bar:
File Edit Options Change Print Grid
Status bar:
F-1 Help Alt-X Exit
Any key that is black is active and can be used, one that is
gray is not active and cannot be used.
Help is available by pressing the F1 key. Some help is
context sensitive which means that the help will concern the menu
bar item that is currently highlighted. With some of the help
texts you will find words printed in yellow. Further help is
available with these subjects by using the tab key to highlight the
subject in blue and then pressing enter. All help screens are
put away by pressing the escape key.
To use any of the choices on the menu bar either use a mouse
and click on your choice or press the alt key plus the letter in
red. To use the Status bar items press the indicated key or key
combination. Dialogue boxes consisting of input lines, radio
buttons, and check boxes are used to input information into the
grade files. To move around from one item to another in dialogue
box use the tab key. To set radio buttons use the arrow keys and
to set check boxes use the arrow key to select the box and the
space bar to turn the choice on or off. If you have a mouse
selecting the appropriate item and clicking will accomplish the
same thing.
Submenus: To use any of the submenus press the letter in red or
click the mouse on your choice.
File:
Open-opens an existing file. All files end with the extension LET.
Press Alt-F to choose the file names and use the arrow keys to make
your choice, then press enter when done. Pressing the tab key will
move you around the dialogue file box. If you want to delete a set
of grades illuminate delete and then press enter. If you want to
cancel illuminate cancel and press enter, etc...
New-the program will ask you a series of questions concerning the
new set of grades. Move around using the Tab key. Do not press
enter until all the data you want entered is displayed.
Print-(a file must be displayed to be active). Will print the
display file, progress reports, warning slips, make up lists, name
and ID codes, and random lists of names in the current file.
Print All-will print all grades obtained for each student.
Exit-will stop the program.
Edit: (a file must be displayed to be active).
NewGrade-will enter a new grade. Answer the prompts.
Change grade-will change a grade. Put the grades to be changed
between the bars. When the list of names appears use the arrow
keys to move up and down and the tab key to move left and right.
Use the spacebar to turn a checkbox on and off. Only grades with
an X by them can be changed.
Remove student-will either drop a student or transfer him/her to
a different file. Move around the list of names in the same manner
as for change grade. Only one student can be removed at once.
Add student-will add a new student name to the file. A grade of
N/A is automatically assigned to the new student for all grades
previously entered.
Change Info-will change the heading on the highlighted grade item,
change the name or ID# of a student, or rename the class title or
period.
Options:
Alphabetize-will alphabetize the names.
Attendance-will generate a printed grid that can be used for
attendance with or without days of the week and dates.
Seating Chart....-will generate a seating chart that can be
printed. The setup for each chart can be customed designed for any
room arrangement. The students can be placed in assigned seats
manually or the computer can generate the chart. Students can be
moved from seat to seat.
New Grading Period-will generate a new file consisting of names and
ID numbers for a new grading period. If a seating chart exists it
will be carried along with the new period.
Display Average-displays the average of the currently highlighted
grade column.
Rank-Arranges the students in order from highest to lowest score
for the currently highlighted grades. The display than then be
printed in the order given.
Refresh Screen(F6)- used to put the screen back to its original
arrangement.
Change:
From change you can edit the progress and warning slips to your
specifications. The editing is done by an elementary word
processor. Any changes made are stored automatically when you
select another menu item. Item enclosed in braces { } will be
printed out as they are stored in the program. These items include:
{firstname} prints out the student's first name.
{lastname} prints out the student's lastname.
{Course} prints out the name of the course.
{grades} prints out the grades that have not been deleted by the
delete key. Deleting grades with the delete key DOES NOT
remove the grades from memory, they just are not printed.
Make sure this entry is to the far left of the screen so the
grades and titles are lined up.
{Date} prints out the current date.
The items in braces do not have to be included with the form. If desired
they can be placed in any position except for the {grades} item which has
to be to the far left of the screen.
Print Grid:
Used to print a grid of various sizes with user selected headings.
Choose New for a new grid and old for a grid done previously. A
sample is included (Project.Col) to give you a feel for what this
can do.
Grade handling:
After a file is chosen all of the keys will become active and
the file will be displayed in a window. The grades that are
highlighted can be changed. If a grade is not to be counted for
a particular student leave the input line blank. Use the arrow
keys to scroll around. When printing whatever is displayed on the
screen will be printed. To avoid printing a set of grades place
them between the lines and press the delete key. The grades are
still on file but will not be printed. When doing progress reports
and warning slips all grades not deleted will appear. When
completed either open another file, put in a new file, close the
window by pressing Alt-F3, or exit the program by pressing Alt-X
or exiting out of file.
If you have any problems or questions my E-mail address is
ALLENT@mail.firn.edu. I hope you find the program makes
maintaining your grades easier.
Timothy J. Allen